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Job Details

Administrative Coordinator II

Category: Clerical and Administrative Support
Location:
Somerville, MA

Department: Psych Gen Support Staff
Employment Type: Full Time
Job Type: Union
Union Name: CHLABOR -Laborers Local 380
Work Shift: Days
Work Days: 8.30am - 5pm
Hours/Week: 40
Date Posted: 06/13/2017
Requisition Number: hrq-76382

Job Details

  • Job Duties:

     1. Provides comprehensive administrative support to both the Director, Adult Outpatient Psychiatry and Addictions Service, and the Director, Ambulatory Psychiatry Operations – including managing and maintaining their calendars in Google calendar. 2. Sets up meetings, in collaboration with attendees, using initiative to ascertain most convenient times for all players involved. 3. Using Word, Excel, PowerPoint, and Visio assists in the construction and maintenance of complex documents, presentations, and organizational charts. 4. Supports the updating and distribution of monthly Productivity Reports to OPD leadership. 5. Maintains and distributes the current Outpatient Faculty Backup roster, and is the point person for clinicians looking for immediate clinical consultation and support. 6. Coordinates the ongoing OPPE and FPPE system at Central Street that tracks the overall performance of clinicians. 7. Assists with special projects as needed. 8. Assists departmental leadership with recruitment activities maintaining highest level of confidentiality.

    Qualifications: 

    Education/Training: High school diploma required. BA or Associate's Degree preferred. Work Experience: Minimum three years secretarial experience, and demonstrated administrative competence. Familiarity and experience utilizing the Microsoft Office suite of products is essential.

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