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Job Details

Administrative Coordinator II

Date Posted: 05/23/2022

Requisition Number: 532

Location: 1035 Cambridge Street

Work Days: M-F 20 hours/week

Category: Clerical and Administrative Support

Department: Research

Job Type: PT20Plus HPW

Work Shift: Day

Hours/Week: 20.00

Union: Yes

Union Name: CH Laborers 380

The newly-created Office of Research in Harvard Medical School Department of Psychiatry at Cambridge Hospital will provide a research infrastructure for expanding research initiatives related to building a Learning Behavioral Health System. The office will support practice-based research led by clinician-researchers and lead the expansion of our portfolio of federal funding.

Working under the general direction of the Research Director, the Administrative Coordinator will provide administrative support for faculty research projects. May assist in preparation of manuscripts, and research proposals and reports. Supports seed grant program.

- Provide administrative support to the research office, including scheduling meetings and setting up conference calls;

- Collect pertinent and updated literature for different projects and publications;

- Assist in graphic, tables and other presentation of research data;

- Provide support to the office and to faculty in the development and preparation of grant/contract proposals and applications and IRB protocols

- Assist in the preparation of grant proposals and reviews for completeness and adherence to the requirements of the funding agency and CHA/HMS policies

- Assist in preparing contracts and agreements

- Process seed grant applications

- Coordinate and schedule research office workshops, seminars and meetings


- Bachelor's degree preferred, with a minimum of 3 years' relevant work experience

- Excellent computer skills including experience using Word, Excel and Google products.

- Good writing, verbal, and communications skills.

- Organizing and completing time-sensitive tasks

- Willingness and ability to work in a busy environment with shifting and competing priorities

- Polite, friendly person, able to interact positively with the members of the department and external partners.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

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