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Administrative Coordinator II
Date Posted: 12/01/2022
Requisition Number: 3148
Location: CHA Everett Hospital
Work Days: 40
Category: Clerical and Administrative Support
Department: Dept of Surgery Everett
Job Type: Full time
Work Shift: Day / Evening
Union Name: SEIU 1199
The Department of Surgery's outpatient clinic practice is a fast-paced, multi-specialty service located at our Everett Hospital site, providing comprehensive pre and post-surgical care to patients of the Cambridge Health Alliance in an ambulatory clinic setting. The department provides specialized surgical care which includes but not limited to; general surgery, vascular surgery, podiatry, urology, plastic, otolaryngology, allergy, and thoracic services.
Job Purpose: The candidate will be responsible for Scheduling and registering patients, booking surgery for two extremely busy physicians and manage their schedules. Manage a call schedule for the General Surgery Department. Provides a wide range of administrative and support functions for the department.
Duties/Responsibilities: Performs secretarial duties in the preparation of departmental correspondence, billing, reimbursement and records. Demonstrating excellent clerical, interpersonal, organizational and writing skills. Troubleshoots all office equipment failures utilizing the approved process. Recognizes patient related issues and passes on accurate information to appropriate personnel. Composes, types, files and maintains records of correspondence, reports, agendas, and minutes of meetings as assigned in an accurate, neat, and timely manner. Enters all requisitions into the computer for departmental services needed. Place orders for office supplies and forms via the computer. Edits changes in scheduled procedures if applicable. Resolves scheduling conflicts with charge nurse as necessary if applicable. Communicates with the Business Manager on any issues associated with supplies that impact the surgical schedules. Performs other related duties as assigned or directed.
Qualifications/Requirements: Previous surgery experience. BS Degree preferred, An Associate's degree required. Minimum 3-year Administrative experience in a medical setting. Advanced computer training required. Proficiency in Microsoft Office required. EPIC and database expertise preferred. Bilingual strongly preferred
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.