CHA requires all employees to be vaccinated for COVID-19. Individuals may request exemption from the vaccine requirement for medical or religious reasons.
Administrative Coordinator II
Date Posted: 01/29/2023
Requisition Number: 3704
Location: CHA Central Street Care Center
Work Days: 8:30pm-5:00pm
Category: Clerical and Administrative Support
Department: Support Staff Psych
Job Type: Full time
Work Shift: Day
Union Name: CH Laborers 380
Job Purpose: Under the general supervision of the Practice Manager, will supports the Directors of Adult Outpatient Psychiatry and Addictions Service . In accordance with established policies and procedures, will performs a wide range of administrative and secretarial functions including a multitude of office procedures in the service of supporting the Adult Outpatient Psychiatry Department
Education/Training: High school diploma required. BA or Associate’s Degree preferred. Work Experience: Minimum three years secretarial experience interacting with patients and providers or customer service experience. Working knowledge of Epic and epic scheduling is required, demonstrated administrative competence. At least two years’ experience preferably in healthcare, and ideally in mental health care. Excellent interpersonal, communication and organization skills, as well as sound judgment. Must have good problem solving skills and ability to gather and interpret date; to resolve problems. MUST have knowledge of, and experience using, Microsoft Office, Google suite products and Epic.
Job - Specific Duties and Responsibilities: Management Directors Google Calendars Drafts meeting agendas and takes meetings Using Word, Excel, PowerPoint, and Visio assists in the construction and maintenance of complex documents, presentations, and organizational charts Run various reports using Epic and Staffnet reporting systems Organize yearly Department Orientation for new trainee and residents Coordinates the ongoing OPPE system in the Adult Outpatient Psychiatry Department that tracks the overall performance of clinicians Assist with onboarding of new staff and departures Tracks and maintains vacation google calendar for the program leaders Assist with the organization and scheduling of trainings Provides cross coverage administrative coordinators as directed by the Practice Manager Maintains the private practice referral database Coordinates and organizes the general Mailbox system for the department Distributes weekly mail Room monitoring Track weekly Medicare Treatment plans through DAR & assist with M.D. signatures Attends meeting including the Administrative Coordinator monthly meetings and check in Performs other tasks as directed by the Practice Manager
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.
Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.
Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.
At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.