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Job Details

Deputy Chief Public Health Officer

Date Posted: 05/13/2022

Requisition Number: 1970

Location: Cambridge Public Health Commission

Work Days: 7-3

Category: Professional and Management

Department: CPHO Administrative Office

Job Type: Full time

Work Shift: Day

Hours/Week: 40.00

Union: No

Union Name: Non Union

DEPARTMENT DESCRIPTION:

The mission of the Cambridge Public Health Department (CPHD) is to improve the quality of life for all who live, learn, work, and play in the city by preventing illness and injury; encouraging healthy behaviors; and ensuring safe and healthy environments. CPHD protects and promotes the health of everyone in Cambridge through services, information, policies, and regulations.

Summary:
Reporting to the Chief Public Health Officer, the Deputy provides high level oversight, consultation and administration of the department's daily operations and public health services. The Deputy Chief will be expected to play an active role in leading and managing daily operations and driving change and improvement strategies to assure the successful achievement of Department goals and objectives.

Responsibilities:
Perform a significant leadership role in collaborating with other departments within the Cambridge Health Alliance Systems and Cambridge city administration, with other agencies, with agencies of Federal and State government and with significant individuals on the investigation and proposed or possible resolution of problems, on the initiation or planning of new programs and the expansion of existing programs wherever warranted.
Coordinate the periodic review of local, state, and federal legislation and ordinances to assure the compliance of current departmental policies.
Provide direction on the development of the strategy and vision for goals, objectives, policies, and priorities for the Cambridge Public Health Department.
Meet with directors/supervisors of the operating divisions, sections, or projects of the department to provide direction to their respective programs and to consider changes in plans or operations which may reflect changes in public health needs, budgetary, staff or other changes.
Attend meetings of public health and other relevant professional associations, including meeting with other health departments both from Massachusetts and other states and territories to consider threats to the public health and ways to meet those threats as well as to consider how to deal with managerial, budgetary, legal, and other administrative matters of public health importance.
Provide guidance with HR recruitment, retention and restructuring within divisions and department Develop applications for grant funds either directly to the Health Department or for community agencies in programs in which the Health Department participates.
Direct the identification, evaluation, and acquisition of resources for health programs and services including grants and funding. Experience with grant oversight
Represent the Chief Public Health Officer and Cambridge Public Health Department as needed at city, public, professional, and civic meetings as assigned by the Chief Public Health Officer
Planning
Participate as a member of the Executive Leadership Team in the development and implementation of the mission, vision and values of the Department.
Participate as a member of the Executive Leadership Team to develop and monitor the strategic plan and implement new processes and approaches to achieve it.
Fiscal Leadership
Thorough understanding of finance, systems, broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, information systems, and marketing.
Responsible for the overall financial management of the Cambridge Public Health Department. Oversees day-to-day financial operations. In conjunction with the CPHO, the leadership team, and CHA's financial planning team, directs and coordinates the annual budget process. With the department's financial staff and the Cambridge Health Alliance accounting and financial planning team, ensure that the accounting system is capable of providing
the organization with quick access to financial information to facilitate program planning and enable the strategic use of resources.
Analyze and communicate the Department's financial reports to senior leadership and create tools and reports that support organizational decision-making. Make recommendations to foster improved efficiency across the Department.
Performs a variety of strategic planning and analytical duties assessing the department's present and future financial needs to sustain operations including the collection of miscellaneous revenue and fees
Pursues funds, directly or through departmental managers, from various granting agencies, analyzing the department's capacity to meet the scope of services.
Oversees the preparation and submission reports to the City of Cambridge and granting agencies. Responsible for the department's compliance to the Cambridge Health Alliance, local, state and federal standards. Manages complex financial issues and oversees detailed compliance requirements including Cambridge Public Health Department participation in the Cambridge Health Alliance annual audit process.
Negotiates, implements, and oversees contracts and affiliation agreements with the City of Cambridge and other educational, for profit and nonprofit organizations.
Oversees the Department's financial and contractual operations including contract development and compliance, budget planning, preparation of the annual budget and monitoring the budget to ensure conformance with the provisions of the budget.
Interprets applicable financial and administrative regulations, standards, guidelines, ensuring departmental compliance especially with national accreditation standards and requirements.
Creates common systems to ensure operational efficiency and compliance with a range of policies, procedures and federal regulations.
Human Resources
Manage human resource functions for the administration division: training, employee relations, recruitment, hiring and retention strategies, and performance reviews. The Deputy, along with the leadership team will work to cultivate the values of the Department and instill a human capital development and coaching culture.
Promote and demonstrate a positive, healthy working environment that fosters constructive employee engagement, creativity, productivity, job satisfaction, and motivation to deliver high quality performance.
Participate in and ensure the development of department guidelines, policies and procedures in accordance with funding source requirements, as well as state and Federal law.
Performs HR functions both directly and indirectly through managers and supervisors".
Oversight for employee relations pay equity, promotions, termination, and grievances.
Systems Improvement
Oversee the performance management process to promote the Department's reputation for Best Practices and resource optimization.
Along with CPHO and appropriate staff, manage and report on key impact measures.
Development
Along with the CPHO and leadership and staff teams, identify growth opportunities and priorities.
Work in collaboration with the CPHO and senior leadership to increase fee-for-service revenues and ensure compliance once grants/contracts are received.
Oversee the current technology infrastructure and lead the planning for the next level of information technology that supports the growth of specific programs and the organization overall.
General
Provide direct supervision and support to the Office Manager. Provide a strong day-to-day leadership presence and support to Division staff by maintaining a open door policy.
Attend seminars, training sessions and in-services to keep current with trends and best practices in public health administration.
As a member of the Executive Leadership Team the Deputy Chief will represent the Cambridge Public Health Department in the absence of the CPHO as directed
Function as a resource to the board of directors at the discretion of the CPHO.
Perform other job related duties as may be assigned.
Supervision
Responsibility for supervising division level executive and management level positions.
Support and motivate staff in identifying and completing professional development goals.
Model commitment to and foster departmental values of professionalism and excellence, innovation, collaboration, and social justice and equity.

MINIMUM QUALIFICATIONS::

Education/Training:
MPH, MPA, MBA, MSN or similar advanced degree required
Licensure: Where required for profession e.g. MSN
Certifications: Field related certifications desirable
A valid Massachusetts Driver's License may be required for transportation between various sites

Work Experience
Minimum 5 years of progressive experience in a health organization and Public Administration or a related field required.
Minimum 7-10 years' experience in mid-to senior level positions in nonprofit health, human service, public administration or public health organizations.
Minimum of 3 years of supervisory experience directing the planning, implementation, coordination, administration, monitoring, and evaluation of a comprehensive major program or division, with full responsibility for managing staff, resources, and activities.
Thorough knowledge of public health administration, police policies, and practice and understanding of state public health laws and regulations and their application at the local level.
Knowledge of epidemiology and statistics, and with experience in health research.
Understanding of health prevention and risk reduction
Experience leading collaborations with a broad range of partners, including community leaders, community-based organizations, and state or federal partners.
Ability to assist in the Provide oversight and assistance in development of programs to meet the needs of populations at risk for health problems.
Demonstrated work experience in or with diverse communities or other underserved populations and awareness of health equity issues.
Ability to analyze, interpret and explain proposed legislation and programs in terms of their implications and impacts on City programs, operations, and sources of revenue.
Ability to operate flexibility within shifting political and operational constraints.
Excellent oral and written communication skills and computer proficiency.
Successful at seeking out additional funding sources that help promulgate our charter and coordinate with partners

Additional requirements include:
Results--proven track record of exceeding goals and a bottom-line orientation; evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment; high level of business acumen including successful budget management; the ability to balance the delivery of programs against the realities of a budget; and problem solving, project management, and creative resourcefulness.
Strategic Vision and Agility--ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan.
Capacity Building ability to effectively build organization and staff capacity, developing a top-notch workforce and the processes that ensure the organization runs smoothly.
Leadership and Organization--exceptional capacity for managing and leading people; a team builder who has experience in scaling up organizations; ability to connect to staff both on an individual level and in large groups; capacity to enforce accountability, develop and empower top-notch leaders from the bottom up, lead from the top down, cultivate entrepreneurship, and learn the strengths and weaknesses of the team so as to put people in a position to succeed.
Action Oriented enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary.
Thorough understanding of finance, systems, and HR; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, information systems, human resources, and marketing.
Outstanding written communication and public speaking skills.
Demonstrated group facilitation skills.



In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

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