Affiliated with:
CHAllenging Work.
CHAnging Lives.
At CHA, we are dedicated to serving our neighborhoods and our employees are at the heart of this compassionate, quality care. We are building a skilled, dynamic workforce to meet patient needs.
Job Details

Grant Operations Specialist

Category: Clerical and Administrative Support
Commerce Place, Malden, MA

Department: Institute for Community Health
Job Type: Part Time
Job Class: Non-Union
Work Shift: Days
Work Days: 4 5-hour days per week
Hours/Week: 20
Date Posted: 08/19/2019
Requisition Number: hrq-90752

Job Details

  • The 20 hour per week ICH Grants Specialist performs a wide range of finance, grants support, and administrative functions. S/he provides effective support to the finance and administrative operations of the department, and works collaboratively with other administrative staff and ICH management staff. Finance Support: Accurately enters grant data into Access databases and Excel spreadsheets. Handles and protects confidential and sensitive data with integrity. Must be accurate with numbers and calculations Prepares Expense Reports, reconciles and files paperwork for reimbursement Enters General Ledger/Payroll data into Grant budget books on a monthly basis Enters charge data and maintains ICH credit card log per CHA policy Scans and enters check information into ICH Cash log Assists the ICH Finance team on an ad-hoc basis as necessary (i.e. year-end close, audit, budget season, etc.) Administrative Support: Prepares departmental mailings and other correspondence. Retrieves, sorts, and distributes all staff mail Composes and maintains records of correspondence, memos, agendas and emails and letters as assigned in accurate, neat and timely manner Efficiently schedules meetings as requested. Accurately notifies all parties as to the agreed upon date, time and location of meeting. Places reminder calls as needed. Assists with event planning and coordination for special functions Assists with setting up technology equipment including laptops and AV equipment. Assist staff who are having problems with equipment, including (but not limited to) copiers, laptops, and projectors Manages IT requests for ICH staff as requested, including logging the request and following up to resolve issues Assists with preparation of documents for Board meetings and other special meetings


    High school diploma/GED required At least 3 years' experience in an office setting performing finance/general administrative assistant duties. Excellent computer skills including experience using Word, Excel, PowerPoint. Good finance data entry skills Excellent writing, verbal, and communications skills, including ability to construct emails and letters and take minutes at meetings Polite, friendly person able to interact positively with the general public and multiple department staff Strong multi-tasking and organizational skills required Ability to follow instructions and also to work independently Good organizational skills and attention to detail Ability to balance multiple projects and be flexible in day-to-day work tasks, including ability to take direction from multiple staff Ability to thrive in a busy office setting with multiple deadlines Fluency in spoken and written English Ability to work 4 half-days per week required, ability to occasionally flex schedule preferred


Share this page