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Job Details

Administrative Research Coordinator

Category: Research
Commerce Place, Malden, MA

Department: GVC Internet Gambling Research
Job Type: Full Time
Job Class: Non-Union
Work Shift: Days
Work Days: 8.5 hours/day
Hours/Week: 40
Date Posted: 03/02/2020
Requisition Number: hrq-97826

Job Details

  • The Administrative Research Coordinator performs a wide range of administrative, academic, and research support functions. This position is responsible for research and academic administrative management and record keeping, IRB communication and record keeping, human resources communication, and office operations as well as supporting research and education operations.

    Job Purpose:

    Operations support: Answer phone and manage Division-related correspondence; Manage office mail services and office supplies; Issue Continuing Education credits and certificates; Serve as Course Administrator for the Division on Addiction's Harvard Medical School Continuing Education programs; Process operational requests (e.g., book travel, coordinate and schedule meetings and events, basic website updates); Maintain general organization of Division current and historic files

    Development support: Provide information, materials and support for ongoing and future grant submissions and fundraising initiatives, including proofreading applications, tracking submissions and performing online research for new opportunities; Coordinate new fundraising research, campaigns and fundraising meetings for the BASIS and Division educational and outreach offerings; Coordinate yearly sponsorship letters for the BASIS educational funding initiatives

    Research support: Provide efficient uniform IRB record keeping support, including maintaining records of communication, submissions, correspondence, as well as tracking certification compliance; Provide technology support, as necessary, general troubleshooting (e.g., printer/software errors), software installation; Purchases and manages the software for new and current staff

    Human resource support and training: Set up work spaces: computer, email and phone, install software, map printers, connect wireless devices, and gather paperwork for new staff members; Work with IT to coordinate new hire's first day and general administrative onboarding training


    BA/BS in relevant field of study or the equivalent combination of education and experience preferred. Proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint), Google Suite (e.g., Docs, Sheets), and experience with Internet searches. Experience with other database programs and internet Content Management Systems, such as Wordpress and Typepad a plus. The applicant should have a strong interest in scientific research, in general, and addiction-related research, specifically. Creativity and experience with graphic design a plus. The candidate for this position must have highly developed organizational skills, excellent computer skills, and the ability to work both in a team environment and to function independently, yet collaboratively. Outstanding verbal and written communication skills also required.


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